GISE 2018

Info & Fees

For information about registrations and hotel accommodation please contact:

OIC S.r.l. - Organizzazione Internazionale Congressi 
Viale G. Matteotti, 7
50121 Florence, Italy
Phone +39 055 5035 249 
Fax + 39 055 5035 230

Please note that this is the official website of the ECAMP13 Congress for registrations / housing and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly. 

Conference Registration fees (VAT included) Early Bird
until 18/02/2019
Until 31/03/2019
Delegates 420,00 € 550,00 € 600,00 €
Students* 270,00 € 300,00 € 320,00 €

* Copy of valid Student Card must be uploaded in the on-line platform directly (pdf format is required) during the registration process

Online registration for the event will open in June 2018. Pre-registration is recommended to ensure your place at the Conference. You are invited to periodically check this webpage to be updated on the latest news and information on ECAMP13 2019.

On-site registration will be possible but it is not recommended; availability for social events is not guaranteed for on-site registered participants.

Registration is mandatory for all oral and posters presenters.
Registration to the Conference is compulsory in order to present an abstract and must be completed by 31 March 2019.

Conference registration fees includes

  • Admission to all sessions
  • Conference kit and personal badge
  • Final programme and abstract book online
  • Certificate of attendance
  • Coffee breaks from 8 to 12 April
  • Welcome Reception on 8 April
  • Admission to the technical exhibition

online registration

VISA Information

For some nationalities, a Visa is required in order to enter Italy. 
Foreign participants should contact the Italian Embassy or Consulate in their home country to determine their particular Visa requirements.
Participants requiring Visas should initiate the application process at least 3 months prior to their departure date.
The Organizing Secretariat OIC is not able to assist participants with their Visa application and cannot intervene with Embassies or Consulates on behalf of any participant.

For additional details, please visit the following websites:

  • Vistoperitalia
  • CIBT Visas
  • Italian Ministry of Foreign Affairs

Letter of Invitation (for Visa Application)

To request a Visa invitation letter please send an e-mail to OIC at

Only participants fully registered in the Conference can obtain a personal invitation letter and only once the full payment of the registration fee is received.

Relevant expenses for hardcopy of the invitation letter sent by express courier must be paid the in advance.
Please note that the Visa invitation letter only aims at assisting participants who need to obtain a Visa or permission to attend the Conference and it is not a commitment from the organisers to cover any kind of expenses or to provide any financial support. All expenses incurred in relation to the conference remain the sole responsibility of the participant.

Terms of Payment

Please note that your registration cannot be processed without payment. Please submit your payment information together with the completed registration form. You may pay by credit card or bank transfer (see details below). We strongly encourage online registration (credit card payment only). 

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and ECAMP 2019 as a reference on your payment so that we can identify you for confirmation

Off-line registrations and requests of pro-forma invoices sent by fax or email are subject to an additional € 19,00 administration charge. 
Any request of modification on VAT number or billing address after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellation and Refunds

Any change or cancellation in connection with registration fees and social events must be made in writing to O.I.C. srl, Fax +39 055 5035230, E-mail

  • For cancellations received by March 11 2019, the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty. 
  • No refund will be processed for cancellations received after March 11 2019

Should you have any special request regarding the invoice, kindly let us know while submitting your application. 

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement or waiving of fees can be made